sns-network-solutions/businesses/00-holdings/docs/REMINDERS.md

SnS Network Solutions Holdings LLC — Compliance & Maintenance Reminders

Entity: SnS Network Solutions Holdings LLC State: Indiana (St. Joseph County) EIN: 42-4099038 Formation date: July 27, 2026 Registered agent: Samuel S. James, 759 Boxwood Drive, South Bend, IN 46641 Admin domain: snsnetworksolutions.net Tools: Google Workspace (Drive, Docs, Sheets, Calendar)

---

Annual / Recurring Obligations

1. Business Entity Report (every 2 years)

Field	Detail
What	Indiana Business Entity Report
Due	Every 2 years, in your formation anniversary month (July)
First due	July 2028
Cost	$32 online
Where	INBiz → My Filings → File a Report
Consequence of missing	Administrative dissolution — the LLC ceases to exist in the eyes of the state

How to file:

1. Log into INBiz (your account is already set up — see inbiz-account-setup.md)
2. Navigate to your entity: SnS Network Solutions Holdings LLC
3. Click "File a Report"
4. Confirm: registered agent name/address, principal office, member name
5. Pay $32 (card)
6. Save the confirmation receipt to Google Drive → Holdings/Compliance/

Calendar reminder: Set for June 1 of every even year (2028, 2030, 2032…) — gives you a full month buffer before the July deadline.

---

2. Registered Agent Obligation (ongoing)

You are your own registered agent. This means:

• You must be available at 759 Boxwood Drive during normal business hours to accept service of process (legal papers, state correspondence)
• If you move, travel extended periods, or can't reliably be there — appoint a commercial registered agent ($100–300/yr) and update INBiz within 30 days of the change

If your address changes:

1. INBiz → entity → "Change of Registered Agent/Office"
2. Update this document
3. Update the Operating Agreement (§2)

---

3. Tax Filing (annual)

Field	Detail
Federal	As a single-member LLC, the entity is disregarded — report on your personal 1040 (Schedule C or Schedule E depending on activity)
Indiana state	Indiana does not have a separate LLC annual tax/franchise tax. Your LLC income flows to your personal Indiana IT-40.
Due	April 15 (same as personal return) — or extension deadline (October 15)

When this changes:

• If you elect S-corp treatment → Form 1120-S due March 15 + K-1 to yourself
• If you add members → partnership return (Form 1065) due March 15

For now: Nothing extra to file. Your CPA handles it with your personal return. Just keep Holdings income/expenses tracked separately (even if $0).

---

4. Bookkeeping (ongoing — even if $0)

Maintain a separate ledger for Holdings, even if nothing flows through it yet. This proves the entity is real and separate from you personally.

Minimum:

• Dedicated bank account (no personal transactions through it)
• Track: any capital contributions, any distributions, any expenses (filing fees, LegalShield, domain renewal)
• Year-end: produce a simple P&L and balance sheet (even if it's $32 filing fee and $0 revenue)

Tool: Google Sheets → Holdings/Financials/ — one sheet per year is fine until there's real volume.

---

5. Domain Renewal

Domain	Registrar	Renews	Cost
snsnetworksolutions.net	TBD — confirm	TBD — confirm	~$12–15/yr

Action: Confirm the registrar and renewal date. Set a calendar reminder 30 days before expiry. Consider enabling auto-renew.

---

One-Time Items (do once, then done)

Item	Status	Notes
Sign the Operating Agreement	TODO	Print, sign, date, scan to Drive Holdings/Legal/
Open Holdings bank account	TODO	Bring: EIN letter (CP 575 G) + signed OA + certificate of organization
Store formation docs in Drive	TODO	Certificate of org, EIN letter, signed OA, INBiz receipt → Holdings/Legal/
Set calendar reminders	TODO	BER (June 1, 2028), domain renewal, LegalShield renewal

---

Subsidiary Formation Checklist (repeat per sub)

When you form a new subsidiary under Holdings:

1. Confirm name on INBiz
2. File Articles of Organization ($95) — list Holdings LLC as sole member
3. Get EIN for the sub (IRS online, free)
4. Draft subsidiary operating agreement — Holdings as sole member
5. Open subsidiary bank account (separate from Holdings and personal)
6. Record the subsidiary in Holdings' decision log
7. Set the sub's own BER reminder (2 years from its formation month)

---

Key Dates Summary

Date	Event	Action
July 27, 2026	Formation	Done ✅
June 1, 2028	BER reminder fires	File report on INBiz ($32) before end of July 2028
July 2028	BER deadline	Must be filed or entity faces admin dissolution
Every 2 years after	BER	Repeat
April 15 annually	Tax (personal return includes Holdings)	CPA handles — just provide the separate Holdings ledger

---

Where Things Live

What	Where
Legal docs (signed OA, cert of org, EIN)	Google Drive → Holdings/Legal/
Compliance receipts (BER confirmations)	Google Drive → Holdings/Compliance/
Financials (ledger, P&L)	Google Sheets → Holdings/Financials/
This repo (working docs, drafts, branding)	sns-network-solutions/businesses/00-holdings/
Passwords/secrets	Bitwarden

---

This is a maintenance checklist, not legal advice. Confirm deadlines with your CPA and attorney.