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# Intake — TaskFlow
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## Problem
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Small teams managing shared work have no single place to track tasks, see who owns what, and know when something is blocked. They rely on a mix of email threads and shared documents that go out of date and cause work to be missed or duplicated.
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## Desired Outcome
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A working web-based task tracking system that allows small teams to create, assign, and update tasks without relying on external documents or email threads for status visibility.
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## Users
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- **Primary:** Team members who create and update tasks day to day
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- **Secondary:** Team leads who review overall task status and reassign work
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## Success Measures
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- [ ] A user can create and assign a task in 3 steps or fewer: yes/no
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- [ ] All tasks assigned to a user are visible on a single screen: yes/no
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- [ ] At least 90% of beta testers complete core workflow without asking for help: yes/no
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- [ ] Zero tasks are silently lost or unrecoverable after a failed save: yes/no
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## In Scope
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- Create, edit, and delete tasks
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- Assign tasks to a team member
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- Mark tasks as open, in progress, or blocked
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- View all tasks assigned to the current user
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- Basic error and empty states for all user-facing screens
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- Accessibility compliance to WCAG 2.1 AA
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## Non-Goals
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This project will deliberately NOT:
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1. Send email or push notifications of any kind.
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2. Support file attachments or document uploads.
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3. Provide time tracking or hour logging.
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4. Generate reports, charts, or exportable data.
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5. Support guest or unauthenticated access.
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## Constraints
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- Must be ready for internal beta with 5 test users within 8 weeks of kickoff
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- Must not store passwords in plain text
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- One full-time developer available for the build phase
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- No paid third-party service integrations at launch
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## Assumptions
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- **Assumption:** Teams using this tool will have between 2 and 15 members at launch.
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- **Assumption:** All users have access to a modern desktop browser.
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- **Assumption:** User account creation will be handled by an admin, not self-registration.
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- **Assumption:** Concurrent usage will not exceed 20 users during the beta period.
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## Accountable Human
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**Sam** — project lead, sole approver at every gate. No work advances to the next phase without Sam's explicit sign-off.
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## Definition of Done
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A feature is done when all of the following are true:
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- [ ] The feature works as described in the scope for the happy path.
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- [ ] At least one automated test covers the core behavior.
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- [ ] The empty state (no data, first-time user) is handled and visible.
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- [ ] The error state (failed action, bad input) is handled and visible.
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- [ ] The feature is keyboard-navigable and has no missing alt text or unlabeled form fields.
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- [ ] The code is committed to the main branch of the project repository.
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- [ ] Sam has reviewed and approved the feature.
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## Mockups
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3 mockups total:
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1. **Task List / Dashboard** — desktop (1440 px) and mobile (375 px)
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2. **Create or Edit Task screen** — desktop (1440 px) and mobile (375 px)
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3. **Blocked task empty and error state** — mobile (375 px) only
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