Category,Item,Description,Qty,Est. Unit Price,Est. Total,Priority,Link,Notes,
Trailer,Enclosed Cargo Trailer (8.5x24),Used or new 8.5ft x 24ft enclosed trailer for drive-through conversion,1,"$7,500 ","$7,500 ",Critical,https://www.trailersmidwest.com/,Trailers Midwest — Elkhart IN (~15 mi from South Bend). Also: I-69 Trailer Center (Fort Wayne) or indianatrailersales.net. New 8.5x24 ~$7745-12000.,
Trailer,Trailer Buildout (electrical + plumbing + counters + window),Custom interior conversion — wiring + outlets + countertop + serving window cut (8.5x24),1,"$5,000 ","$5,000 ",Critical,,Local builder or DIY. Get quotes from trailer conversion shops in Elkhart (trailer capital of the world — dozens within 15 mi).,
Coffee Equipment,Commercial Espresso Machine (2-group),Dual boiler or heat exchanger for high-volume service,1,"$3,500 ","$3,500 ",Critical,https://www.amazon.com/Commercial-Espresso-Machines-Coffee-Makers/b?node=5315101011,Amazon range $2150-$7950. Browse category for options. Also check procoffeegear.com.,
Coffee Equipment,Commercial Coffee Grinder (espresso burr),High-speed burr grinder for on-demand espresso,1,$350 ,$350 ,Critical,https://www.amazon.com/Commercial-Electric-Semi-auto-Espresso-Grinding/dp/B09CZ4YXJL,Commercial semi-auto burr mill ~$250-500.,
Coffee Equipment,Commercial Blender (smoothies/frappes),2200W soundproof commercial blender for ice + smoothies,2,$160 ,$320 ,High,https://www.amazon.com/Commercial-Smoothies-Soundproof-Stainless-Restaurant/dp/B0D46F93DS,Need 2 for speed during rush. ~$130-200 each.,
Coffee Equipment,Drip Coffee Brewer (batch),Commercial batch brewer for standard drip coffee,1,$250 ,$250 ,High,https://www.amazon.com/commercial-coffee-brewer/s?k=commercial+coffee+brewer,Bunn or similar airpot style. Search Amazon for options.,
Kitchen Equipment,Commercial Microwave (1000W),Amana RCS10TS 1000W commercial microwave — stackable + push button,1,$500 ,$500 ,Medium,https://www.amazon.com/Amana-RCS10TS-Commercial-Microwave-Medium/dp/B00C35OKJW,Amana RCS10TS ~$487-626. Restaurant-grade.,
Kitchen Equipment,Commercial Air Fryer,Countertop air fryer for quick food prep (pastries + snacks),1,$200 ,$200 ,Medium,https://www.amazon.com/commercial-air-fryer-restaurant/s?k=commercial+air+fryer+for+restaurant,Commercial models $160-350. Search for right size.,
Kitchen Equipment,Countertop Ice Maker (26-50 lbs/day),Portable commercial ice maker for daily use,1,$180 ,$180 ,High,https://www.amazon.com/HENGMA-Commercial-Machine-Countertop-Restaurant/dp/B0C64X3KC2,HENGMA / COWSAR models ~$120-200. Supplement with bagged ice initially.,
Kitchen Equipment,Undercounter Beverage Refrigerator,Commercial back bar cooler with glass door for milk + ingredients,1,$450 ,$450 ,Critical,https://www.amazon.com/Undercounter-Beverage-Refrigerator-Commercial-Temperature/dp/B0DHZMB5X6,FoMup 7.2 Cu Ft back bar cooler. Also Coolski 2-door option.,
Kitchen Equipment,Compact Commercial Freezer,Countertop or undercounter freezer for frozen ingredients (ice cream + frozen fruit + pastries),1,$350 ,$350 ,Critical,https://www.amazon.com/commercial-countertop-freezer/s?k=commercial+countertop+freezer,Compact chest or undercounter model. ~$250-400.,
Kitchen Equipment,Hot Water Dispenser / Kettle,Instant hot water for tea service,1,$80 ,$80 ,Medium,https://www.amazon.com/commercial-hot-water-dispenser/s?k=commercial+hot+water+dispenser,Commercial electric kettle or on-demand dispenser.,
Water System,Water Hookup Kit + Inline Filter,Preferred: connect to lot spigot with food-grade hose + inline carbon filter. Eliminates daily refill.,1,$80,$80,Critical,https://www.amazon.com/rv-water-filter-inline/s?k=rv+inline+water+filter,RV food-grade hose + inline filter. Use this when lot has a spigot.
Water System,Fresh Water Tank (65 gal),BACKUP: for lots without a water hookup. Covers full 9-hour shift.,1,$180,$180,Medium,https://www.amazon.com/rv-fresh-water-tank-65/s?k=rv+fresh+water+tank+65+gallon,Keep installed as fallback. Only fill/use if no hookup available.
Water System,12V Fresh Water Pump (3.5 GPM),On-demand pump — pressurizes lines to sinks + toilet,1,$50 ,$50 ,Critical,https://www.amazon.com/ECO-WORTHY-Pressure-Priming-Diaphragm-50PSI/dp/B0C5BQ1N6B,ECO-WORTHY 12V 3.5GPM. Runs off battery.,
Water System,Gray Water Tank (50 gal),Collects sink waste water (under trailer),1,$150 ,$150 ,Critical,https://www.amazon.com/rv-gray-water-tank/s?k=rv+gray+water+tank+50+gallon,Mounted under trailer. Separate from black tank.,
Water System,Black Water Tank (30 gal) + permanent toilet,Holding tank for toilet waste — lasts ~3 weeks between pump-outs,1,$300 ,$300 ,Critical,https://www.amazon.com/rv-black-water-tank-30/s?k=rv+black+water+tank+30+gallon,Includes RV-style toilet + plumbing to tank. Stationary trailer = permanent install.,
Water System,Wireless Tank Level Monitor (Bluetooth),Monitors black + gray tank levels via phone app — alerts when near full,1,$60 ,$60 ,High,https://www.amazon.com/briidea-Bluetooth-Indicator-Detection-Auto-Sense/dp/B0DQ3K1PTZ,briidea Bluetooth sensor. Know when to call Huff Septic.,
Water System,Tankless Propane Water Heater (12V ignition),Instant hot water for hand-wash + 2-comp sink. Propane-fired — no battery draw for heating.,1,$250 ,$250 ,Critical,https://www.amazon.com/Fogatti-Tankless-55000BTU-Propane-Trailers/dp/B098THLN39,FOGATTI RV tankless. 12V ignition only — heat comes from propane.,
Water System,Propane Tank (20 lb),Fuels water heater. ~2-4 weeks per tank at trailer usage.,1,$40 ,$40 ,Critical,,Any hardware store. Exchange program at most gas stations.,
Water System,Hand-Wash Sink (wall-mount mini),NSF-rated small hand-wash basin — health code required,1,$80 ,$80 ,Critical,https://www.amazon.com/commercial-hand-wash-sink/s?k=commercial+hand+wash+sink,Wall-mount. Required by health dept separate from dish sink.,
Water System,2-Compartment Sink (commercial),Commercial 2-comp sink for pot/utensil washing — all customer items are disposable,1,$250 ,$250 ,Critical,https://www.amazon.com/2-compartment-commercial-sink/s?k=2+compartment+commercial+sink,NSF-rated. Only washing pots + utensils — no customer dishes.,
Water System,Plumbing Fittings + PEX Lines,Connections: fresh tank → pump → heater → sinks/toilet → gray/black tanks,1,$120 ,$120 ,High,https://www.amazon.com/pex-plumbing-fittings-rv/s?k=pex+plumbing+fittings+rv,PEX + SharkBite fittings. DIY-friendly.,
Power,Predator 3500 Super Quiet Inverter Generator,3500W peak / 3000W running — 56 dB — auto-start when battery drops below 40% then shuts off,1,$800 ,$800 ,Critical,https://www.harborfreight.com/3500-watt-super-quiet-inverter-generator-with-co-secure-technology-49-state-compliant-71358.html,Harbor Freight Mishawaka (local). 11 hrs @ 25% load. Watch for coupons ($600-650).,
Power,LiFePO4 Battery Bank (3-5 kWh),Main power source — runs lights + small appliances + POS + network. Generator only kicks in at 40% SOC to recharge then shuts off.,1,"$1,500 ","$1,500 ",Critical,https://www.amazon.com/EF-ECOFLOW-Generator-High-Power-Appliances/dp/B09W9KDYFN,EcoFlow DELTA Pro 3.6kWh ~$2000. Or LiFePO4 server rack battery 48V 100Ah ~$800-1500. Size to daily need.,
Power,Inverter (9500W pure sine wave),Converts battery DC to clean 120V AC — sized to handle all equipment including simultaneous burst loads. Skip if using EcoFlow (has built-in inverter).,1,$800 ,$800 ,High,https://www.amazon.com/pure-sine-wave-inverter-9500W/s?k=pure+sine+wave+inverter+9500W,AIMS or Giandel 9500W+ ~$700-1000. Handles full trailer load without staff restrictions.,
Power,Battery Charger / Transfer Switch,Auto-starts Predator when battery hits 40% — charges battery — auto-stops at 90%. Keeps generator runtime minimal.,1,$200 ,$200 ,High,https://www.amazon.com/automatic-generator-transfer-switch/s?k=automatic+generator+transfer+switch,If using EcoFlow: the Smart Generator does this natively. If DIY battery: need an auto-start module + charger.,
Power,Shore Power Inlet (30A),30A RV-style inlet for locations with available power hookup — bypasses generator entirely,1,$80 ,$80 ,High,https://www.amazon.com/30-amp-rv-power-inlet/s?k=30+amp+rv+power+inlet,Bypass generator when lot provides power. Saves fuel + battery cycles.,
Power,Extension Cord (10 gauge 50ft),Heavy-duty extension for shore power connection,1,$60 ,$60 ,High,https://www.amazon.com/10-gauge-extension-cord-50ft/s?k=10+gauge+extension+cord+50ft,10AWG minimum for 30A service.,
Power,LED Interior Lighting (12V DC),12V LED strips/panels powered directly from battery — no inverter loss,1,$80 ,$80 ,Medium,https://www.amazon.com/12v-led-strip-light/s?k=12v+led+strip+light,Run lights directly off battery DC. More efficient than through inverter.,
Climate,48V DC Mini Split Heat Pump (12000 BTU),AC + heat in one unit — runs directly off battery bank (no inverter loss). Heats in winter + cools in summer.,1,"$1,200 ","$1,200 ",Critical,https://www.amazon.com/Ton-Conditioner-12-000-BTU/dp/B0C6LDB1LS,48V DC powered. No inverter needed for climate. Indiana needs both heat and AC.,
Networking & Security,12-Port POE Managed Switch (XikeStor 2.5G L2),Managed switch for cameras + POS + network — 8x 2.5G POE + 4x 10G SFP+,1,$200 ,$200 ,High,https://www.amazon.com/Managed-Network-2500Mbps-120Gbps-Management/dp/B0CGV4LL76,XikeStor 12-port 2.5G L2 managed POE+ 124W budget.,
Networking & Security,POE Security Cameras (ZOSI 5MP dome),IP cameras for interior + exterior + drive-through monitoring,3,$50 ,$150 ,High,https://www.amazon.com/ZOSI-ZM4285D-Security-Outdoor-Surveillance/dp/B0862B6FVJ,ZOSI 5MP add-on POE dome ~$40-60 each. Work with ZOSI NVR.,
Networking & Security,NVR (8-channel with 1TB HDD),Network video recorder for camera storage + playback,1,$150 ,$150 ,High,https://www.amazon.com/ZOSI-NVR-8-channel/s?k=ZOSI+NVR+8+channel,ZOSI 8-ch NVR ~$150-200. Matches the cameras.,
Networking & Security,Cellular Modem / Mobile Router,4G/5G internet for POS + cameras + remote monitoring,1,$150 ,$150 ,High,https://www.amazon.com/cellular-router-industrial/s?k=cellular+router+industrial,Peplink or GL.iNet industrial. Monthly data plan separate.,
Networking & Security,UPS (Battery Backup),Small UPS for switch + NVR + modem during power blips,1,$80 ,$80 ,Medium,https://www.amazon.com/APC-UPS-Battery-Backup/s?k=APC+UPS+battery+backup,Keep network gear alive during generator switchover.,
Networking & Security,Apple AirTag (trailer GPS tracking),Hidden tracker on trailer frame — locate if stolen or towed,1,$30,$30,High,https://www.amazon.com/Apple-MX542LL-A-AirTag/dp/B0D54JZTHY,Mount in hidden spot on frame. Pair with weatherproof holder. Requires iPhone/Find My network.,
POS & Payment,Square Terminal,All-in-one card reader + receipt printer + POS,1,$399 ,$399 ,Critical,https://www.amazon.com/square-b07npnnqln-terminal/dp/b07npnnqln,Square Terminal on Amazon. Free POS software. 2.6% + 15¢ processing.,
POS & Payment,iPad (10th gen) for Square POS,Backup display + order management tablet,1,$350 ,$350 ,High,https://www.amazon.com/Apple-2022-10-9-inch-iPad-Wi-Fi/dp/B0BJLXMVMV,iPad 10th gen. Runs Square POS app.,
POS & Payment,Cash Drawer,Lockable cash drawer connected to POS,1,$50 ,$50 ,Medium,https://www.amazon.com/cash-drawer/s?k=cash+drawer,Basic 16-inch cash drawer ~$40-60.,
POS & Payment,Receipt Printer (thermal),Backup receipt printer or kitchen ticket printer,1,$80 ,$80 ,Low,https://www.amazon.com/thermal-receipt-printer/s?k=thermal+receipt+printer,Square Terminal has built-in. Only needed for kitchen tickets.,
Signage & Exterior,Menu Board (illuminated),LED-backlit menu board or digital display for drive-through,1,$300 ,$300 ,High,https://www.amazon.com/led-menu-board/s?k=led+menu+board,Outdoor-rated. Consider digital (TV + media player) for easy updates.,
Signage & Exterior,Exterior Branding / Trailer Wrap,Full vinyl wrap — The Daily Pour branding,1,"$1,500 ","$1,500 ",High,https://wrapmate.com/locations/in-south-bend/,Wrapmate (3 certified 3M installers in South Bend area). Also: Indiana Wrap Co (NW Indiana) indianawrapco.com or Wraphouse Graphics (Indiana).,
Signage & Exterior,A-Frame Sidewalk Sign,Portable sandwich board for street-side advertising,1,$60 ,$60 ,Medium,https://www.amazon.com/a-frame-sidewalk-sign/s?k=a+frame+sidewalk+sign,Chalkboard or dry-erase style ~$40-80.,
Supplies (initial stock),Coffee Beans (wholesale 25 lb),Initial coffee bean inventory,2,$200 ,$400 ,Critical,https://www.bendixcoffee.com/,Bendix Coffee Roasters — local Michiana roaster (South Bend). Also: Revenant (231 S Michigan St) or Coffee Express Roasting Co (Michigan — near state line).,
Supplies (initial stock),Milk + Cream (initial stock),Whole milk + oat milk + cream,1,$150 ,$150 ,Critical,https://www.shopatdean.com/pages/south-bend-restaurant-supply,Dean Supply (South Bend restaurant supply). Also: Stanz Foodservice (South Bend — full distributor + public self-service store). Or Atlas Restaurant Supply (52245 IN-933 South Bend).,
Supplies (initial stock),Cups + Lids + Sleeves + Straws,Disposable serving supplies (first month),1,$300 ,$300 ,Critical,https://www.amazon.com/disposable-coffee-cups-lids/s?k=disposable+coffee+cups+lids,Bulk order — hot cups + cold cups + lids + straws.,
Supplies (initial stock),Syrups + Flavorings,Vanilla + caramel + hazelnut + seasonal,1,$200 ,$200 ,High,https://www.amazon.com/Torani-variety-pack/s?k=Torani+variety+pack,Torani or Monin commercial bottles. Available on Amazon.,
Permits & Fees,Mobile Food Vendor Permit,St. Joseph County / City of South Bend food vendor permit,1,$200 ,$200 ,Critical,https://www.sjcindiana.com/159/Health-Department,St. Joseph County Health Department. Contact for mobile food vendor application.,
Permits & Fees,Health Department Inspection,Initial inspection fee,1,$100 ,$100 ,Critical,https://www.sjcindiana.com/159/Health-Department,Same — required before opening. Schedule with county.,
,,,,ESTIMATED ONE-TIME TOTAL:,"$35,000 ",,,,
,,,,,,,,,
Recurring (monthly),Item,Description,Qty,Est. Monthly Cost,Annual Est.,Priority,Link/Source,Notes,
Recurring (monthly),Lot Lease,Monthly parking lot lease for trailer location,1,$500 ,"$6,000 ",Critical,,Kiowa negotiates. $300-1000/mo depending on traffic.,
Recurring (monthly),Business Insurance,General liability + food service coverage,1,$250 ,"$3,000 ",Critical,,Get quotes from local agent. ~$150-300/mo.,
Recurring (monthly),Trailer Manager Salary,On-site manager running T-00 daily operations (W-2),1,"$3,200 ","$38,400 ",Critical,,Kiowa hires. Full-time.,
Recurring (monthly),Part-Time Staff Salary,Part-time barista/support for peak hours (W-2 or 1099),1,"$1,200 ","$14,400 ",Critical,,Covers rush periods.,
Recurring (monthly),Fresh Water Refill,65 gal/day × 26 days/mo — municipal water or delivery,1,$50 ,$600 ,Medium,,Fill from lot spigot (if available) or haul. Very cheap if lot has water hookup.,
Recurring (monthly),Propane (water heater),20 lb tank exchange every 2-4 weeks,1,$30 ,$360 ,Medium,,Gas station exchange ~$25-35.,
Recurring (monthly),Generator Fuel (gas),Predator runs ~4 hrs/day × 26 days/mo × 0.5 gal/hr,1,$100 ,"$1,200 ",High,,~52 gal/mo × ~$3.50/gal. Less if battery is oversized.,
Recurring (monthly),Black Tank Pump-Out (Huff Septic),On-demand pump-out every 2-3 weeks (30 gal black tank),1,$100 ,"$1,200 ",Critical,https://huffseptic.com/,Huff Septic South Bend. $75-150/visit. Call when monitor says 80%.,
Recurring (monthly),Gray Water Disposal,Pump-out or drain to sewer if lot permits,1,$50 ,$600 ,Medium,https://huffseptic.com/,Often same visit as black tank. Some lots have sewer hookup (free).,
Recurring (monthly),Coffee Beans (wholesale),Ongoing bean supply from local roaster,1,$400 ,"$4,800 ",Critical,https://www.bendixcoffee.com/,Bendix Coffee Roasters (South Bend). ~100 customers/day.,
Recurring (monthly),Milk + Cream + Oat Milk,Perishable dairy/alt-milk supply,1,$300 ,"$3,600 ",Critical,https://www.shopatdean.com/pages/south-bend-restaurant-supply,Dean Supply or Stanz Foodservice (South Bend).,
Recurring (monthly),Cups + Lids + Disposables,Hot cups + cold cups + lids + straws + sleeves,1,$250 ,"$3,000 ",Critical,https://www.amazon.com/disposable-coffee-cups-lids/s?k=disposable+coffee+cups+lids,Bulk order monthly.,
Recurring (monthly),Syrups + Flavorings,Torani/Monin refills,1,$100 ,"$1,200 ",High,https://www.amazon.com/Torani-variety-pack/s?k=Torani+variety+pack,Restock as needed.,
Recurring (monthly),Cellular Data Plan,4G/5G for POS + cameras + remote monitoring,1,$75 ,$900 ,High,,T-Mobile or AT&T business plan.,
Recurring (monthly),Square Processing Fees,2.6% + 15¢ per transaction (100 customers/day × $8 avg × 26 days),1,$560 ,"$6,720 ",Critical,,~$20,800/mo revenue × 2.7% effective rate.
,,,,EST. MONTHLY RECURRING:,"$7,165 ",,,,
,,,,EST. ANNUAL RECURRING:,"$85,980 ",,,,