Category,Item,Description,Qty,Est. Unit Price,Est. Total,Priority,Link,Notes
Trailer,Enclosed Cargo Trailer (8x14-16),Used or new 8ft x 14-16ft enclosed trailer for drive-through conversion,1,"$7,500","$7,500",Critical,https://www.trailersmidwest.com/,"Trailers Midwest — Elkhart IN (~15 mi from South Bend). Also: I-69 Trailer Center (Fort Wayne) or indianatrailersales.net. Range $6000-9000."
Trailer,Trailer Buildout (electrical + plumbing + counters + window),Custom interior conversion — wiring + outlets + countertop + serving window cut,1,"$10,000","$10,000",Critical,,"Local builder or DIY. Get quotes from trailer conversion shops in Elkhart (trailer capital of the world — dozens within 15 mi)."
Coffee Equipment,Nuova Simonelli Appia Life 2-Group,Commercial 2-group espresso machine — high-volume workhorse,1,"$9,000","$9,000",Critical,https://www.nuovasimonelli.it/en/products/appia-life,"Industry standard for mobile/small cafe. Reliable + serviceable."
Coffee Equipment,Eureka Atom 75,Commercial espresso burr grinder — 75mm flat burrs + stepless adjustment,1,"$2,000","$2,000",Critical,https://www.amazon.com/Eureka-Atom-75/s?k=eureka+atom+75,"Fast grind speed, low retention. Pairs with Appia Life."
Coffee Equipment,Commercial Blender (smoothies/frappes),2200W soundproof commercial blender for ice + smoothies,2,$160,$320,High,https://www.amazon.com/Commercial-Smoothies-Soundproof-Stainless-Restaurant/dp/B0D46F93DS,"Need 2 for speed during rush. ~$130-200 each."
Coffee Equipment,Drip Coffee Brewer (batch),Commercial batch brewer for standard drip coffee,1,$250,$250,High,https://www.amazon.com/commercial-coffee-brewer/s?k=commercial+coffee+brewer,"Bunn or similar airpot style."
Kitchen Equipment,Commercial Microwave (1000W),Amana RCS10TS 1000W commercial microwave — stackable + push button,1,$500,$500,Medium,https://www.amazon.com/Amana-RCS10TS-Commercial-Microwave-Medium/dp/B00C35OKJW,"Amana RCS10TS ~$487-626. Restaurant-grade."
Kitchen Equipment,Commercial Air Fryer,Countertop air fryer for quick food prep (pastries + snacks),1,$200,$200,Medium,https://www.amazon.com/commercial-air-fryer-restaurant/s?k=commercial+air+fryer+for+restaurant,"Commercial models $160-350."
Kitchen Equipment,Countertop Ice Maker (26-50 lbs/day),Portable commercial ice maker for daily use,1,$180,$180,High,https://www.amazon.com/HENGMA-Commercial-Machine-Countertop-Restaurant/dp/B0C64X3KC2,"HENGMA / COWSAR models ~$120-200. Supplement with bagged ice initially."
Kitchen Equipment,Undercounter Beverage Refrigerator,Commercial back bar cooler with glass door for milk + ingredients,1,$450,$450,Critical,https://www.amazon.com/Undercounter-Beverage-Refrigerator-Commercial-Temperature/dp/B0DHZMB5X6,"FoMup 7.2 Cu Ft back bar cooler."
Kitchen Equipment,Compact Commercial Freezer,Countertop or undercounter freezer for frozen ingredients (ice cream + frozen fruit + pastries),1,$350,$350,Critical,https://www.amazon.com/commercial-countertop-freezer/s?k=commercial+countertop+freezer,"Compact chest or undercounter model. ~$250-400."
Kitchen Equipment,Hot Water Dispenser / Kettle,Instant hot water for tea service,1,$80,$80,Medium,https://www.amazon.com/commercial-hot-water-dispenser/s?k=commercial+hot+water+dispenser,"Commercial electric kettle or on-demand dispenser."
Water System,Water Hookup Kit + Inline Filter,Connect to lot spigot with food-grade hose + inline carbon filter. Eliminates daily refill.,1,$80,$80,Critical,https://www.amazon.com/rv-water-filter-inline/s?k=rv+inline+water+filter,"RV food-grade hose + inline filter. Use when lot has a spigot."
Water System,Fresh Water Tank (65 gal),BACKUP: for lots without a water hookup. Covers full 9-hour shift.,1,$180,$180,Medium,https://www.amazon.com/rv-fresh-water-tank-65/s?k=rv+fresh+water+tank+65+gallon,"Keep installed as fallback. Only fill/use if no hookup available."
Water System,12V Fresh Water Pump (3.5 GPM),On-demand pump — pressurizes lines to sinks + toilet,1,$50,$50,Critical,https://www.amazon.com/ECO-WORTHY-Pressure-Priming-Diaphragm-50PSI/dp/B0C5BQ1N6B,"ECO-WORTHY 12V 3.5GPM. Runs off battery."
Water System,Gray Water Tank (50 gal),Collects sink waste water (under trailer),1,$150,$150,Critical,https://www.amazon.com/rv-gray-water-tank/s?k=rv+gray+water+tank+50+gallon,"Mounted under trailer. Separate from black tank."
Water System,Black Water Tank (30 gal) + permanent toilet,Holding tank for toilet waste — lasts ~3 weeks between pump-outs,1,$300,$300,Critical,https://www.amazon.com/rv-black-water-tank-30/s?k=rv+black+water+tank+30+gallon,"Includes RV-style toilet + plumbing to tank. Stationary trailer = permanent install."
Water System,Wireless Tank Level Monitor (Bluetooth),Monitors black + gray tank levels via phone app — alerts when near full,1,$60,$60,High,https://www.amazon.com/briidea-Bluetooth-Indicator-Detection-Auto-Sense/dp/B0DQ3K1PTZ,"briidea Bluetooth sensor. Know when to call Huff Septic."
Water System,Tankless Propane Water Heater (12V ignition),Instant hot water for hand-wash + 2-comp sink. Propane-fired — no battery draw for heating.,1,$250,$250,Critical,https://www.amazon.com/Fogatti-Tankless-55000BTU-Propane-Trailers/dp/B098THLN39,"FOGATTI RV tankless. 12V ignition only — heat comes from propane."
Water System,Propane Tank (20 lb),Fuels water heater. ~2-4 weeks per tank at trailer usage.,1,$40,$40,Critical,,"Any hardware store. Exchange program at most gas stations."
Water System,Hand-Wash Sink (wall-mount mini),NSF-rated small hand-wash basin — health code required,1,$80,$80,Critical,https://www.amazon.com/commercial-hand-wash-sink/s?k=commercial+hand+wash+sink,"Wall-mount. Required by health dept separate from dish sink."
Water System,2-Compartment Sink (commercial),Commercial 2-comp sink for pot/utensil washing — all customer items are disposable,1,$250,$250,Critical,https://www.amazon.com/2-compartment-commercial-sink/s?k=2+compartment+commercial+sink,"NSF-rated. Only washing pots + utensils — no customer dishes."
Water System,Plumbing Fittings + PEX Lines,Connections: fresh tank → pump → heater → sinks/toilet → gray/black tanks,1,$120,$120,High,https://www.amazon.com/pex-plumbing-fittings-rv/s?k=pex+plumbing+fittings+rv,"PEX + SharkBite fittings. DIY-friendly."
Power,Predator 3500 Super Quiet Inverter Generator,3500W peak / 3000W running — 56 dB — auto-start when battery drops below 40% then shuts off,1,$800,$800,Critical,https://www.harborfreight.com/3500-watt-super-quiet-inverter-generator-with-co-secure-technology-49-state-compliant-71358.html,"Harbor Freight Mishawaka (local). 11 hrs @ 25% load. Watch for coupons ($600-650)."
Power,LiFePO4 Battery Bank (3-5 kWh),Main power source — runs lights + small appliances + POS + network. Generator only kicks in at 40% SOC.,1,"$1,500","$1,500",Critical,https://www.amazon.com/EF-ECOFLOW-Generator-High-Power-Appliances/dp/B09W9KDYFN,"EcoFlow DELTA Pro 3.6kWh ~$2000. Or LiFePO4 server rack battery 48V 100Ah ~$800-1500."
Power,Inverter (9500W pure sine wave),Converts battery DC to clean 120V AC. Skip if using EcoFlow (has built-in inverter).,1,$800,$800,High,https://www.amazon.com/pure-sine-wave-inverter-9500W/s?k=pure+sine+wave+inverter+9500W,"AIMS or Giandel 9500W+ ~$700-1000."
Power,Battery Charger / Transfer Switch,Auto-starts Predator when battery hits 40% — charges battery — auto-stops at 90%.,1,$200,$200,High,https://www.amazon.com/automatic-generator-transfer-switch/s?k=automatic+generator+transfer+switch,"If using EcoFlow: Smart Generator does this natively. If DIY battery: need auto-start module + charger."
Power,Shore Power Inlet (30A),30A RV-style inlet for locations with available power hookup — bypasses generator entirely,1,$80,$80,High,https://www.amazon.com/30-amp-rv-power-inlet/s?k=30+amp+rv+power+inlet,"Bypass generator when lot provides power."
Power,Extension Cord (10 gauge 50ft),Heavy-duty extension for shore power connection,1,$60,$60,High,https://www.amazon.com/10-gauge-extension-cord-50ft/s?k=10+gauge+extension+cord+50ft,"10AWG minimum for 30A service."
Power,LED Interior Lighting (12V DC),12V LED strips/panels powered directly from battery — no inverter loss,1,$80,$80,Medium,https://www.amazon.com/12v-led-strip-light/s?k=12v+led+strip+light,"Run lights directly off battery DC."
Climate,48V DC Mini Split Heat Pump (12000 BTU),AC + heat in one unit — runs directly off battery bank. Indiana needs both heat and AC.,1,"$1,200","$1,200",Critical,https://www.amazon.com/Ton-Conditioner-12-000-BTU/dp/B0C6LDB1LS,"48V DC powered. No inverter needed for climate."
Networking & Security (Wired),GMKtec G11 Mini PC (dual 2.5G NIC),Fedora Server + VyOS VM + Podman containers. AMD Ryzen R2514 16GB RAM 512GB SSD. Router/firewall/NVR/HA/captive portal.,1,$340,$340,Critical,https://www.amazon.com/GMKtec-Embedded-Business-Personal-Desktop/dp/B0DXXXXXXX,"Runs VyOS (routing/firewall/WireGuard) + Frigate NVR + Home Assistant + nginx captive portal. Dual 2.5G NIC = WAN + LAN."
Networking & Security (Wired),TP-Link TL-SG208PE (8-port PoE switch),8-port Gigabit PoE+ switch 65W budget. VLAN + Omada managed. Fanless.,1,$49,$49,High,https://www.amazon.com/dp/B0XXXXXXXX,"PoE delivers power to cameras. Basic VLAN separation. VyOS on G11 handles all routing."
Networking & Security (Wired),Marquis 4MP PoE IP Turret Cameras,IP cameras with mic/audio for interior + exterior + drive-through. IP66 waterproof 108° wide angle 2.8mm.,3,$34,$102,High,https://www.amazon.com/dp/B0XXXXXXXX,"4MP 2K resolution. Built-in microphone. PoE powered from TP-Link switch."
Networking & Security (Wired),ULTRALOQ Bolt SE (Matter/WiFi),Smart deadbolt — fingerprint + keypad + app + mechanical key. Matter for Home Assistant control.,1,$90,$90,High,https://www.amazon.com/dp/B0XXXXXXXX,"Remote lock/unlock via HA API. PIN codes for staff. Audit log. 18-month battery."
Networking & Security (Wired),UPS (Battery Backup),Small UPS for switch + G11 during power blips/generator switchover,1,$80,$80,Medium,https://www.amazon.com/APC-UPS-Battery-Backup/s?k=APC+UPS+battery+backup,"Keeps network + NVR alive during generator switchover."
Networking & Security (Wireless),GL-iNet GL-X3000 Spitz AX (5G cellular + WiFi 6),5G NR + 4G LTE dual-SIM cellular gateway + WiFi 6 AP + OpenWrt. Replaces separate modem and AP.,1,$380,$380,Critical,https://www.amazon.com/GL-iNet-GL-X3000-Detachable-Certified/dp/B0XXXXXXXX,"All-in-one: 5G internet + WiFi AP + WireGuard + captive portal + failover. T-Mobile certified. Dual-SIM. Wall mountable."
POS & Payment,Square Terminal,All-in-one card reader + receipt printer + POS,1,$399,$399,Critical,https://www.amazon.com/square-b07npnnqbn-terminal/dp/b07npnnqbn,"Square Terminal. Free POS software. 2.6% + 15¢ processing."
POS & Payment,iPad (10th gen) for Square POS,Backup display + order management tablet,1,$350,$350,High,https://www.amazon.com/Apple-2022-10-9-inch-iPad-Wi-Fi/dp/B0BJLXMVMV,"iPad 10th gen. Runs Square POS app."
POS & Payment,Cash Drawer,Lockable cash drawer connected to POS,1,$50,$50,Medium,https://www.amazon.com/cash-drawer/s?k=cash+drawer,"Basic 16-inch cash drawer ~$40-60."
POS & Payment,Receipt Printer (thermal),Backup receipt printer or kitchen ticket printer,1,$80,$80,Low,https://www.amazon.com/thermal-receipt-printer/s?k=thermal+receipt+printer,"Square Terminal has built-in. Only needed for kitchen tickets."
Signage & Exterior,Menu Board (illuminated),LED-backlit menu board or digital display for drive-through,1,$300,$300,High,https://www.amazon.com/led-menu-board/s?k=led+menu+board,"Outdoor-rated. Consider digital (TV + media player) for easy updates."
Signage & Exterior,Exterior Branding / Trailer Wrap,Full vinyl wrap — The Daily Pour branding,1,"$2,500","$2,500",High,https://wrapmate.com/locations/in-south-bend/,"Wrapmate (3 certified 3M installers in South Bend). Also: Indiana Wrap Co or Wraphouse Graphics."
Signage & Exterior,A-Frame Sidewalk Sign,Portable sandwich board for street-side advertising,1,$60,$60,Medium,https://www.amazon.com/a-frame-sidewalk-sign/s?k=a+frame+sidewalk+sign,"Chalkboard or dry-erase style ~$40-80."
Supplies (initial stock),Coffee Beans (wholesale 25 lb),Initial coffee bean inventory,2,$200,$400,Critical,https://www.bendixcoffee.com/,"Bendix Coffee Roasters — local Michiana roaster (South Bend). Also: Revenant or Coffee Express Roasting Co."
Supplies (initial stock),Milk + Cream (initial stock),Whole milk + oat milk + cream,1,$150,$150,Critical,https://www.shopatdean.com/pages/south-bend-restaurant-supply,"Dean Supply (South Bend). Also: Stanz Foodservice or Atlas Restaurant Supply."
Supplies (initial stock),Cups + Lids + Sleeves + Straws,Disposable serving supplies (first month),1,$300,$300,Critical,https://www.amazon.com/disposable-coffee-cups-lids/s?k=disposable+coffee+cups+lids,"Bulk order — hot cups + cold cups + lids + straws."
Supplies (initial stock),Syrups + Flavorings,Vanilla + caramel + hazelnut + seasonal,1,$200,$200,High,https://www.amazon.com/Torani-variety-pack/s?k=Torani+variety+pack,"Torani or Monin commercial bottles."
Permits & Fees,Mobile Food Vendor Permit,St. Joseph County / City of South Bend food vendor permit,1,$200,$200,Critical,https://www.sjcindiana.com/159/Health-Department,"St. Joseph County Health Department."
Permits & Fees,Health Department Inspection,Initial inspection fee,1,$100,$100,Critical,https://www.sjcindiana.com/159/Health-Department,"Required before opening. Schedule with county."
Permits & Fees,Business Insurance (gen liability + cyber E&O + workers comp),GL + food service + workers comp + cyber coverage,1,"$2,000","$2,000",Critical,,"Get quotes from local agent. Bundled package."
,,,,ESTIMATED ONE-TIME TOTAL:,"$50,000",,,Includes $15k 3-month operating reserve (marketing + ramp-up)
,,,,,,,,,
Recurring (monthly),Item,Description,Qty,Est. Monthly Cost,Annual Est.,Priority,Link/Source,Notes
Recurring (monthly),Lot Lease,Monthly parking lot lease for trailer location,1,$750,"$9,000",Critical,,"Kiowa negotiates. $500-1000/mo depending on traffic."
Recurring (monthly),Business Insurance,General liability + food service coverage,1,$250,"$3,000",Critical,,"~$150-300/mo."
Recurring (monthly),Trailer Manager Salary,On-site manager running T00-DRIP daily operations (W-2),1,"$3,616","$43,392",Critical,,"Kiowa hires. Full-time. Loaded rate (includes taxes/benefits)."
Recurring (monthly),Part-Time Staff Salary,Part-time barista/support for peak hours,1,"$1,200","$14,400",High,,"Covers rush periods."
Recurring (monthly),Fresh Water Refill,65 gal/day — municipal water or lot spigot,1,$50,$600,Medium,,"Free if lot has water hookup."
Recurring (monthly),Propane (water heater),20 lb tank exchange every 2-4 weeks,1,$30,$360,Medium,,"Gas station exchange ~$25-35."
Recurring (monthly),Generator Fuel (gas),Predator runs ~4 hrs/day × 26 days/mo × 0.5 gal/hr,1,$100,"$1,200",High,,"~52 gal/mo × ~$3.50/gal. Less if battery oversized or shore power available."
Recurring (monthly),Black Tank Pump-Out (Huff Septic),On-demand pump-out every 2-3 weeks (30 gal black tank),1,$100,"$1,200",Critical,https://huffseptic.com/,"Huff Septic South Bend. $75-150/visit."
Recurring (monthly),Gray Water Disposal,Pump-out or drain to sewer if lot permits,1,$50,$600,Medium,https://huffseptic.com/,"Often same visit as black tank."
Recurring (monthly),Coffee Beans (wholesale),Ongoing bean supply from local roaster,1,$400,"$4,800",Critical,https://www.bendixcoffee.com/,"Bendix Coffee Roasters. ~100 customers/day."
Recurring (monthly),Milk + Cream + Oat Milk,Perishable dairy/alt-milk supply,1,$300,"$3,600",Critical,https://www.shopatdean.com/pages/south-bend-restaurant-supply,"Dean Supply or Stanz Foodservice."
Recurring (monthly),Cups + Lids + Disposables,Hot cups + cold cups + lids + straws + sleeves,1,$250,"$3,000",Critical,https://www.amazon.com/disposable-coffee-cups-lids/s?k=disposable+coffee+cups+lids,"Bulk order monthly."
Recurring (monthly),Syrups + Flavorings,Torani/Monin refills,1,$100,"$1,200",High,,"Restock as needed."
Recurring (monthly),Cellular Data Plan,4G/5G for POS + cameras + remote monitoring,1,$75,$900,High,,"T-Mobile or AT&T business plan."
Recurring (monthly),Square Processing Fees,2.6% + 15¢ per transaction (100 customers/day × $8 avg × 26 days),1,$560,"$6,720",Critical,,"~$20,800/mo revenue × 2.7% effective rate."
Recurring (monthly),Workers Comp Insurance,Required for W-2 employees,1,$80,$960,Critical,,"Rate varies by state/industry."
,,,,EST. MONTHLY RECURRING:,"$7,961",,,
,,,,EST. ANNUAL RECURRING:,"$95,532",,,