Kiowa Meeting Agenda — SnS Hospitality Group

1. Opening — Where We Stand

Progress since last conversation:

✅ LLC filed on INBiz (August 6, 2026) — pending acceptance
✅ EIN obtained: 42-4288652
✅ Google Drive folder structure set up (T00-09-COMMON + T00-DRIP)
✅ Project management tool live (Plane — plane.snsnetlabs.com)
✅ Funding research complete — 12 programs identified
✅ Supply checklist drafted — needs Kiowa/manager validation
⏳ Savannah declined Location Manager role — need replacement
⏳ OA signature — pending this meeting

Reviewed progress together — any questions?
Confirmed LLC filing is pending (expect acceptance within 48hrs)

2. Roles & Responsibilities — Reiterate and Confirm

Let's make sure we're both clear on who does what. This is what the OA says:

🔶 Sam — Capital & Strategy (Holdings, 85%)

All capital investment + funding applications
Bank accounts + financial control
Forming/dissolving ventures
Approving new locations + expansion timing
Hiring/removing Location Managers
Technology, network, security (SNS Networking)
Final authority on major decisions

🟢 Kiowa — Operations Director (15%)

Compliance — permits, licenses, health dept, renewals
Site selection — finding + securing parking lot locations
SOPs — building standard operating procedures
Grant sourcing — identifying + applying for grants
Growth planning — expansion strategy
Legal/admin — formation paperwork, regulatory filings
Recruiting Location Managers

Both parties confirm understanding of roles
Kiowa confirms: she is NOT responsible for day-to-day trailer operations (that's the Location Manager's job)
Confirmed: escalations (equipment failure, staffing crises) are shared responsibility

3. Operating Agreement — Review & Sign

Critical: The OA must be signed by both parties before any funding applications or bank account opening.

Kiowa confirms she has READ the full Operating Agreement
Reviewed key terms together:
• 15% equity vesting (5% immediate + 2.5%/quarter × 4)
• Up to 10% additional via investment (optional)
• Grant finder's fee: 7.5% of any grant she secures
• Departure buyback terms (before 10 trailers)
• Forfeiture for cause (fraud/theft only)
• After 10 trailers: equity is permanent
Kiowa asks any questions / raises concerns
Both parties agree to terms as written
OA signed (digital or physical) — effective date August 6, 2026
Signed copy uploaded to Google Drive → T00-09-COMMON/Legal/

4. Funding Strategy — SSN Protection

Key decision: Sam handles ALL loan/grant applications. Kiowa's SSN never goes on any financial document.

Point	Detail
Kiowa's ownership	15% — below the 20% SBA threshold for personal guarantee
Who signs loan applications	Sam only (as sole member of Holdings, the 85% owner)
Kiowa's SSN required?	NO. Not for SBA, not for grants, not for Bankable, not for any lender.
If a lender asks for her SSN	Answer is NO — escalate to Sam. She is below the guarantee threshold.
Why this protects Kiowa	Her personal credit stays clean. No inquiries, no debt liability, no risk to her score.
EIN covers the business	42-4288652 — this is the business identity on all applications

Explained: Kiowa's SSN will NEVER be on any funding application
Kiowa confirms understanding — she is protected from personal liability on business debt
Confirmed: if anyone ever asks for her SSN related to the business, she says no and tells Sam

5. Funding Plan — Overview for Kiowa

Programs we're targeting (Sam handles applications):

#	Program	Type	Amount
1	South Bend Opportunity Fund	Loan + coaching	$1-30K
2	Bankable Black-Owned Fund	Low-interest loan	Up to $50K
3	~~Flagstar BIPOC Grant~~	~~Grant (free)~~	~~$5K~~ — CLOSED
4	SBA Loan	Traditional loan	$65-80K
5	~~USDA Business Builder~~	~~Grant (free)~~	~~Up to $100K~~ — TERMINATED
6	EASSI (South Bend solar)	Grant + tech assistance	TBD (inquiry sent)

Full details: funding-research.html (Google Drive)

Kiowa's opportunity: Grant Finder's Fee — if she identifies and secures any grant, she earns 7.5% of the grant amount as a one-time bonus (per OA §6). Encourage her to research and apply!

Kiowa understands the funding pipeline
Reminded: grant finder's fee = 7.5% of any grant she secures (motivate her!)
Kiowa's immediate task: start researching Enterprise Zone locations for tax benefits

6. Immediate Next Steps

Task	Owner	Deadline	Done?
Sign Operating Agreement	Both	This meeting	☐
LLC acceptance confirmation (INBiz)	Sam	~48 hrs	☐
Open bank account (after LLC accepted)	Sam	Within 1 week	☐
Submit South Bend Opportunity Fund application	Sam	Within 2 weeks	☐
Submit Bankable application	Sam	Within 2 weeks	☐
Find replacement Location Manager (Savannah declined)	Kiowa	Within 2 weeks	☐
Validate supply checklist (Sheets)	Kiowa + new manager	When hired	☐
Start Enterprise Zone location research	Kiowa	Ongoing	☐
Review funding-research.html in Drive	Kiowa	This week	☐

7. Location Scouting — Action Item for Kiowa

Sam has identified potential lot locations. Kiowa's task:

Contact the property owners/managers of each lot
Ask if they're willing to rent space for a mobile coffee trailer
Get preliminary terms (monthly rate, restrictions, utilities available)
Report back with findings

This falls under OA §3.2 — "Site selection: finding and securing high-traffic lot locations"

Locations to contact (Sam identified):

Maxi's Food & Spirit Barn — 114 W Ireland Rd, South Bend, IN 46614 (CLOSED — lot may be available for lease)
📍 View on Google Maps
Big Lots — 1911 E Ireland Rd, South Bend, IN 46614 (PERMANENTLY CLOSED — large lot, high visibility on Ireland Rd)
📍 View on Google Maps

Shared location list with Kiowa
Kiowa confirms she'll reach out to property owners
Discussed: cross-reference locations with Enterprise Zone map for tax credits

8. Open Discussion

Kiowa — any concerns, questions, or ideas?
Timeline expectations — are we aligned on the 2-year plan?
Communication cadence — how often do we check in? (weekly Zoom? text as-needed?)
Anything she's heard about grants/programs we haven't found yet?

9. Meeting Close

Recap action items — both parties confirm
Next meeting scheduled:
Recording saved (if Zoom recorded)

Meeting Notes

Post-Meeting Confirmation

Both parties confirm the above topics were discussed and action items agreed upon.

Sam James — Date

Kiowa Scott — Date

Founder Meeting Agenda