# Kiowa Meeting Agenda — SnS Hospitality Group

# Founder Meeting Agenda

SnS Hospitality Group LLC — The Daily Pour
Zoom Meeting
Date:
Time:
Duration: ~45 min

## 1. Opening — Where We Stand

Progress since last conversation:

- ✅ LLC filed on INBiz (August 6, 2026) — pending acceptance
- ✅ EIN obtained: 42-4288652
- ✅ Google Drive folder structure set up (T00-09-COMMON + T00-DRIP)
- ✅ Project management tool live (Plane — plane.snsnetlabs.com)
- ✅ Funding research complete — 12 programs identified
- ✅ Supply checklist drafted — needs Kiowa/manager validation
- ⏳ Savannah declined Location Manager role — need replacement
- ⏳ OA signature — pending this meeting

- Reviewed progress together — any questions?
- Confirmed LLC filing is pending (expect acceptance within 48hrs)

## 2. Roles & Responsibilities — Reiterate and Confirm

Let's make sure we're both clear on who does what. This is what the OA says:

#### 🔶 Sam — Capital & Strategy (Holdings, 85%)

- All capital investment + funding applications
- Bank accounts + financial control
- Forming/dissolving ventures
- Approving new locations + expansion timing
- Hiring/removing Location Managers
- Technology, network, security (SNS Networking)
- Final authority on major decisions

#### 🟢 Kiowa — Operations Director (15%)

- Compliance — permits, licenses, health dept, renewals
- Site selection — finding + securing parking lot locations
- SOPs — building standard operating procedures
- Grant sourcing — identifying + applying for grants
- Growth planning — expansion strategy
- Legal/admin — formation paperwork, regulatory filings
- Recruiting Location Managers

- Both parties confirm understanding of roles
- Kiowa confirms: she is NOT responsible for day-to-day trailer operations (that's the Location Manager's job)
- Confirmed: escalations (equipment failure, staffing crises) are shared responsibility

## 3. Operating Agreement — Review & Sign

Critical: The OA must be signed by both parties before any funding applications or bank account opening.

- Kiowa confirms she has READ the full Operating Agreement
- Reviewed key terms together:
  • 15% equity vesting (5% immediate + 2.5%/quarter × 4)
  • Up to 10% additional via investment (optional)
  • Grant finder's fee: 7.5% of any grant she secures
  • Departure buyback terms (before 10 trailers)
  • Forfeiture for cause (fraud/theft only)
  • After 10 trailers: equity is permanent
- Kiowa asks any questions / raises concerns
- Both parties agree to terms as written
- OA signed (digital or physical) — effective date August 6, 2026
- Signed copy uploaded to Google Drive → T00-09-COMMON/Legal/

## 4. Funding Strategy — SSN Protection

Key decision: Sam handles ALL loan/grant applications. Kiowa's SSN never goes on any financial document.

Point | Detail
--- | ---
Kiowa's ownership | 15% — below the 20% SBA threshold for personal guarantee
Who signs loan applications | Sam only (as sole member of Holdings, the 85% owner)
Kiowa's SSN required? | NO. Not for SBA, not for grants, not for Bankable, not for any lender.
If a lender asks for her SSN | Answer is NO — escalate to Sam. She is below the guarantee threshold.
Why this protects Kiowa | Her personal credit stays clean. No inquiries, no debt liability, no risk to her score.
EIN covers the business | 42-4288652 — this is the business identity on all applications

- Explained: Kiowa's SSN will NEVER be on any funding application
- Kiowa confirms understanding — she is protected from personal liability on business debt
- Confirmed: if anyone ever asks for her SSN related to the business, she says no and tells Sam

## 5. Funding Plan — Overview for Kiowa

Programs we're targeting (Sam handles applications):

# | Program | Type | Amount
--- | --- | --- | ---
1 | South Bend Opportunity Fund | Loan + coaching | $1-30K
2 | Bankable Black-Owned Fund | Low-interest loan | Up to $50K
3 | Flagstar BIPOC Grant | Grant (free) | $5K — CLOSED
4 | SBA Loan | Traditional loan | $65-80K
5 | USDA Business Builder | Grant (free) | Up to $100K — TERMINATED
6 | EASSI (South Bend solar) | Grant + tech assistance | TBD (inquiry sent)

Full details: funding-research.html (Google Drive)

Kiowa's opportunity: Grant Finder's Fee — if she identifies and secures any grant, she earns 7.5% of the grant amount as a one-time bonus (per OA §6). Encourage her to research and apply!

- Kiowa understands the funding pipeline
- Reminded: grant finder's fee = 7.5% of any grant she secures (motivate her!)
- Kiowa's immediate task: start researching Enterprise Zone locations for tax benefits

## 6. Immediate Next Steps

Task | Owner | Deadline | Done?
--- | --- | --- | ---
Sign Operating Agreement | Both | This meeting | ☐
LLC acceptance confirmation (INBiz) | Sam | ~48 hrs | ☐
Open bank account (after LLC accepted) | Sam | Within 1 week | ☐
Submit South Bend Opportunity Fund application | Sam | Within 2 weeks | ☐
Submit Bankable application | Sam | Within 2 weeks | ☐
Find replacement Location Manager (Savannah declined) | Kiowa | Within 2 weeks | ☐
Validate supply checklist (Sheets) | Kiowa + new manager | When hired | ☐
Start Enterprise Zone location research | Kiowa | Ongoing | ☐
Review funding-research.html in Drive | Kiowa | This week | ☐

## 7. Location Scouting — Action Item for Kiowa

Sam has identified potential lot locations. Kiowa's task:

- Contact the property owners/managers of each lot
- Ask if they're willing to rent space for a mobile coffee trailer
- Get preliminary terms (monthly rate, restrictions, utilities available)
- Report back with findings

This falls under OA §3.2 — "Site selection: finding and securing high-traffic lot locations"

Locations to contact (Sam identified):

1. Maxi's Food & Spirit Barn — 114 W Ireland Rd, South Bend, IN 46614 (CLOSED — lot may be available for lease)
   📍 View on Google Maps
2. Big Lots — 1911 E Ireland Rd, South Bend, IN 46614 (PERMANENTLY CLOSED — large lot, high visibility on Ireland Rd)
   📍 View on Google Maps

- Shared location list with Kiowa
- Kiowa confirms she'll reach out to property owners
- Discussed: cross-reference locations with Enterprise Zone map for tax credits

## 8. Open Discussion

- Kiowa — any concerns, questions, or ideas?
- Timeline expectations — are we aligned on the 2-year plan?
- Communication cadence — how often do we check in? (weekly Zoom? text as-needed?)
- Anything she's heard about grants/programs we haven't found yet?

## 9. Meeting Close

- Recap action items — both parties confirm
- Next meeting scheduled:
- Recording saved (if Zoom recorded)

## Meeting Notes

### Post-Meeting Confirmation

Both parties confirm the above topics were discussed and action items agreed upon.

Sam James — Date
Kiowa Scott — Date